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Room Selection for Incoming Students

University Housing is excited to welcome you to the University of Tennessee!  Living on campus is an important component to your UT experience, and we are happy you are joining the Volunteer community!

Room Selection at the University of Tennessee allows incoming first-year students to select their own room, providing an opportunity to choose their campus experience.

To ensure the quality of the first-year experience, UT requires all first-year students to live on campus.

Please review our step-by-step instructions below to participate in Room Selection for Incoming Students:

Shortly after confirming your enrollment, University Housing will send an email notification indicating that your contract has been activated. Please follow the instructions below to complete your contract:

  1. Log in to your University Housing Portal using your NetID and password.
  2. If you have forgotten your password, click here and follow the instructions provided. Once you re-set your password, return to step one.
  3. Select Manage My Housing from the top navigation.
  4. Once you submit the housing contract, you will have the option to complete a Roommate Matching Profile and browse for potential roommates.
  5. Return in May to your University Housing Portal to participate in the Room Selection process. University Housing will contact you in late April with instructions to participate.

Living & Learning Community applications will be available beginning February 3, 2020.

First-year students who wish to participate in a Living and Learning Community must first apply for consideration. Click here to learn more.

Acceptance decisions will be made during the Spring 2020 semester. Once you have been accepted into a Living & Learning Community, you will be able to select your room from a predetermined list during your selection window. Please follow the instructions below to select your room:

  1. Log in to you University Housing Portal using your NetID and password.
  2. If you have forgotten your password, click here and follow the instructions provided. Once you re-set your password, return to step one.
  3. Select LLCs from the top navigation (Available Feb 3).
  4. Review your roommate requests under Manage My Housing. Your roommate  must also be a member of your Living & Learning Community.

Are you excited about living on campus, and looking for a roommate who shares that same excitement? Finding a roommate with similar interests, study habits, or hobbies can be a key component to a successful first year on campus. We recognize that not everyone comes to college with a specific roommate in mind, so we offer a tool called a roommate matching tool in your University Housing Portal to connect students with each other for roommate matching!

  • Under “Manage My Housing” in your Portal login, select Roommate Matching Profile.
  • Your Roommate Matching Code is how your potential roommates will find you.  You can also find your potential roommate if you know their Matching Code.
  • Make sure that “Display in Roommate Search results” is selected if you want others to be able to find you in the matching system.

Roommate Matching Profile

 

  • Under Roommate Matching, select Search for Roommates by Details to search for a specific roommate by their Matching Code.
  • Make sure and confirm any matching requests with roommates you wish to link with.

 

Roommate Matching

 

Suitemates
Roommate matching is available for roommate pairs only.  If you wish to live with a specific suitemate(s), you will need to coordinate your room selection time with that person(s). For example, if four students wish to share a suite, they would need to match as pairs, and the pairs should then coordinate room selection times to select the same suite.

Once you have completed your housing contract, you will be eligible to select your room.

Room Selection will provide you with an opportunity to choose your own campus experience at UT. There are many housing options available and we encourage you to learn more about available room styles.

You will receive a room selection time slot in your Volmail prior to room selection beginning.

ROOM SELECTION TIME SLOTS

Time slots determine when you can access the Room Selection system in the University Housing Portal.

Time slots for Room Selection are determined by the date that you submitted your housing contract.

Once open, your Room Selection time slot remains open until the end of the Room Selection process. After you have made your initial room selection, you can return to the portal at any time to review room availability and modify your choice.

ROOM SELECTION PROCESS

After the start of your time slot, the Manage My Housing tab in the University Housing Portal will present you rooms in buildings where space is available and for which you are eligible.  In that process, you will select a room, and assign your matched roommate if applicable.

After you confirm your room selection, you will continue to have the opportunity to change your assignment in Manage My Housing as space becomes available throughout the summer

  • Mutual roommate requests give either roommate authorization to act as an agent, entering into a contract with University Housing. Once one roommate in a mutual roommate request selects a room, both students are bound by the terms of the University Housing contract.
  • The roommate in a Roommate Group who has the earliest time slot can select on both roommates’ behalf.  “Group Leader” status does not impact the ability to select a room.
  • Roommate matching is available for roommate pairs only.  If you wish to live with a specific suitemate(s), you will need to coordinate your room selection time with that person(s). For example, if four students wish to share a suite, they would need to match as pairs, and the pairs should then coordinate room selection times to select the same suite.
  • Due to high demand in some halls, students are encouraged to have a backup plan. After you have made your initial selection, you will have the opportunity in the University Housing Portal to monitor new availability and change your selection in real time.

What if I am not available at the start of my Room Selection Time Slot?
Your time slot is a start time only.  Once your time slot has opened, you may participate in room selection throughout the summer.  If you do not select a room at any time, University Housing will assign you at the end of the summer to available space.

How do I request a roommate?
Prior to selecting a room, students and their preferred roommate may enter a mutual roommate request. Both students must have completed a housing contract, and a roommate may be added at any time prior to selecting a room.

Can I add a roommate later?
Only those roommates who have matched prior to selection will be able to assign space on one another’s behalf.  You can still match to a roommate after you have selected a room, but you will then have to change rooms to select a room together.

How do I request a suitemate?
Roommate matching is available for roommate pairs only.  If you wish to live with a specific suitemate(s), you will need to coordinate your room selection time with that person(s). For example, if four students wish to share a suite, they would need to match as pairs, and the pairs should then coordinate room selection times to select the same suite.

I’m participating in a Living & Learning Community. Do I have to select a room?
If you have been approved to participate in a Living & Learning Community, you will select a room from a list of available LLC spaces.  The University Housing Portal will only show you rooms that are designated for your approved LLC.

Check out our Living & Learning Communities website to learn more about applying for an LLC.

Can I cancel my contract for next year if I sign up now?
No. This contract may not be canceled unless you are no longer attending the University of Tennessee.

Do I have to pay a housing deposit when I select a room?
No. Your deposit is included in your enrollment confirmation fee.

What happens if I do not select a room?
If you do not select a room at any time, University Housing will assign you at the end of the summer to available space.

If I can’t get the room that I want, can I get on a waiting list?
Due to high demand in some halls, students are encouraged to have a backup plan. After you have made your initial selection, you will have the opportunity in the University Housing Portal to monitor new availability and change your selection in real time.

If I select a room during room selection, am I guaranteed that space for next year?
Generally, students will remain in the room that they select. However, University Housing reserves the right to move students when space, maintenance, or other needs dictate.

The university is committed to providing equitable access to the housing experience for students with disabilities. If you need disability-related accommodations, please contact Student Disability Services as soon as possible at 865-974-6087 or via email at sds@utk.edu to discuss your needs. Please note the implementation of accommodations and room assignment are contingent upon room availability at the time of approval.